Any vacation rental manager novice (or guest!) knows, a clean and well-maintained property is crucial for providing a positive guest experience. But maintaining multiple properties and coordinating cleaning schedules for each and every booking can pose challenges. That’s where vacation rental cleaner software comes in – it’s a game-changer that simplifies the cleaning process and ensures your properties are always immaculate for your guests. In this guide we’ll cover:
- What is vacation rental cleaning software?
- The benefits of vacation rental cleaning software
- The 5 best vacation rental cleaning software tools
What is vacation rental cleaning software?
Vacation rental cleaning software is a specialized tool designed to streamline and automate the cleaning process for property management companies. It helps vacation rental owners and managers efficiently manage and schedule cleaning tasks, track progress, and ensure that each property is cleaned thoroughly and in a timely manner. With the right vacation rental cleaning software, you can save time, reduce manual errors, and enhance guest satisfaction by maintaining high cleanliness standards.
One of the key features of vacation rental cleaner software is its ability to track the real-time progress of cleaning tasks. As a vacation rental owner or manager, you can assign specific tasks to individual cleaners or cleaning teams and monitor the status of each cleaning job in real time. This means you can quickly identify any delays or issues, send messages, or take appropriate action to ensure that the property is ready for the next guests. The software may also provide notifications or alerts to remind cleaners of upcoming tasks or to inform you of completed jobs.
Vacation rental cleaner software can also help maintain high cleanliness standards by providing detailed cleaning checklists. These checklists can be customized to include specific cleaning requirements for each property, ensuring that nothing is overlooked. Cleaners can use the software to mark off completed tasks, providing a visual representation of progress and ensuring that all necessary cleaning steps are completed.
More than just a scheduler
Another advantage of using vacation rental cleaner software is the ability to generate reports and analytics. By analyzing cleaning data, you can identify patterns or trends, such as which vacation rental properties require more frequent cleaning or which cleaners consistently perform at a high standard. This information can help you make informed decisions to improve the efficiency and effectiveness of your cleaning operations.
Some vacation rental cleaning software may offer additional features such as inventory management. This can be particularly useful if your properties are furnished and require regular restocking of essential items like toiletries or kitchen supplies. The software can track inventory levels, send alerts when items are running low, and even generate purchase orders to replenish supplies.
Vacation rental cleaning software benefits
So vacation rental cleaning software includes real-time tracking, cleaning checklists, and vacation rental inventory, but what are the key benefits? Let’s take a closer look at some of the benefits that can greatly enhance your operations and improve the overall guest experience:
Automation + efficiency
By automating cleaning tasks and scheduling, vacation rental cleaner software helps you streamline operations and save time. No more manual coordination or back-and-forth communication with your cleaning staff. The software takes care of it all, ensuring that every property is cleaned promptly and efficiently.
Checklists + consistency
With vacation rental cleaner software, you can establish standardized cleaning checklists and ensure that each property is cleaned consistently. This is crucial for maintaining high cleanliness standards and meeting guest expectations. The software can even provide reminders and notifications to your cleaning staff, ensuring that no task is overlooked.
Tracking + transparency
One of the key advantages of using vacation rental cleaner software is the ability to track the progress of cleaning tasks. You can easily view completed work, monitor the status of ongoing tasks, and access detailed reports. This level of transparency ensures accountability and helps you stay on top of your cleaning operations. You can also have peace of mind knowing that everything is being taken care of, even when you’re not physically present at the property.
Guest satisfaction + bookings
Cleanliness is a top priority for guests when choosing a vacation rental. By using short-term rental cleaning software, you can ensure that each property is thoroughly cleaned and ready for guests. This not only enhances their overall experience but also increases the likelihood of positive reviews, repeat bookings, and recommendations. Ultimately, this can lead to increased occupancy rates and revenue.
So, if you want to streamline your cleaning operations, maintain consistent cleanliness standards, ensure transparency in your processes, and ultimately enhance guest satisfaction, vacation rental cleaner software is a must-have tool for your business.
The 5 best vacation rental cleaning software tools
The best vacation rental cleaning software tools are integrated with most popular property management systems (PMS), allowing management companies to sync cleaning tasks with their existing workflow. This integration eliminates the need for manual data entry and ensures that cleaning schedules are always up to date. Let’s look at some of the most reputable and popular companies.
Breezeway is an innovative large-scale software platform designed to streamline the cleaning and turnover process for short-term rental properties. This cloud-based solution provides property managers with an easy way to coordinate turnover cleaning tasks, communicate with cleaners in real-time, and ensure units are properly prepared for the next guest.
With Breezeway, managers can create detailed cleaning checklists for each property and send these directly to cleaners’ mobile devices with the Breezeway mobile app. Dynamic smart tech also generates and terminates lock access codes to ensure properties are secure.
As an Airbnb Software Partner, Breezeway provides valuable analytics and insights to help property managers improve operational efficiency, security, and communications. Breezeway tracks cleaning times, costs, and reviews. This data can be used to optimize cleaning routes, adjust budgets, and identify high and low-performing cleaners.
- Breezeway offers tiered pricing. Contact their team for a custom quote.
Turno, formerly TurnoverBnB is another powerful vacation rental cleaner software that simplifies and streamlines the cleaning process. It offers a user-friendly interface, enabling managers to auto-schedule cleanings, assign tasks to cleaning staff, and automate payments. With Turno, property managers can message cleaning teams, create photo checklists, and track cleaning tasks, ensuring seamless coordination and reducing the chances of miscommunication or missed cleanings.
Like Breezeway, Turno provides advanced analytics that helps managers optimize their cleaning operations. By analyzing data such as cleaning duration, frequency, and customer feedback, managers can identify areas for improvement and ensure a consistently high standard of cleanliness for their vacation rental properties.
- Turno provides free plans to managers with 1-2 properties
- $8 per property per month or $72 per property per year (cost savings of $24)
- Free for Hostfully customers
EZCare is another excellent option for vacation rental cleaning software. It’s ideal for larger property management companies, offering a command center with robust features such as automated scheduling, real-time notifications, and customizable checklists.
EZCare provides larger services to vacation rental properties, multi-family units, corporate housing, and a range of housekeeping services including intelligent scheduling, maintenance, inspection, inventory, a linen program, and guest and owner portals.
EZCare similarly provides detailed analytics and reporting capabilities, enabling managers to track the performance of their cleaning staff and identify any areas for improvement. By leveraging these insights, you can continuously enhance the efficiency and effectiveness of your vacation rental cleaning operations.
- EZCare offers a free trial
- Plans range from $59/month – $149/month, with an added one-time setup fee with tiered pricing
4. Operto Teams
Operto Teams, formerly VRScheduler, is a comprehensive vacation rental software that not only handles cleaning schedules with a drag-and-drop scheduling calendar but also manages property access for cleaning staff. With Operto Teams, property managers can provide cleaning teams with digital keyless entry solutions, eliminating the need for physical keys and enhancing security.
In addition to keyless entry, Operto Teams offers real-time monitoring, allowing managers to track the activities of their cleaning staff. This feature provides peace of mind, ensuring only authorized personnel have vacation rental property access. Operto Teams also offers advanced reporting capabilities, including generating detailed cleaning logs, payroll reports, and performance metrics.
- Operto doesn’t provide pricing on their site but reports average about $70/month for 1-10 properties plus $7 for each additional property per month after that
Properly is a versatile vacation rental cleaner software that offers a range of features to simplify and automate cleaning operations and ensure quality standards. It provides interactive customizable, visual cleaning checklists, and detailed property profiles, and Properly’s remote Inspection team will double-check a cleaner’s work.
Dynamic scheduling is another key feature of Properly. This feature takes into account factors such as property availability, occupancy, and guest check-in/check-out times to generate optimized cleaning schedules. By leveraging dynamic scheduling, you can maximize the efficiency of your cleaning operations and minimize the time between guest stays.
Properly offers integration with popular booking platforms including Airbnb and Vrbo and property management systems. Properly is a great tool for vacation rental homeowners and smaller management teams.
- Properly offers a basic free plan for 2 jobs/month
- $6 per property per month with unlimited jobs sent per month (or $5.40 per property per month when billed annually
- Pro plan is $10 per property per month with unlimited jobs sent per month, reports, and onboarding support (or$9 per property per month when billed annually
When it comes to vacation rental cleaner software, these five tools stand out for their robust features, user-friendly interfaces, and seamless integrations with property management systems. Whether you choose Breezeway, Turno, EZCare, Operto Teams, or Properly, you can streamline your cleaning operations, enhance efficiency, and ensure a consistently exceptional guest experience.
Vacation rental cleaner software has become an indispensable tool for vacation rental owners and managers. It simplifies the cleaning process, improves efficiency, and helps maintain high cleanliness standards. By automating tasks, tracking progress, and providing detailed checklists, this software can save time, streamline operations, reduce errors, and enhance guest satisfaction.
Ready to set up your vacation rental cleaning software? Here are some useful guides.
Frequently asked questions
Can vacation rental cleaner software integrate with my existing property management platform?
Yes, many vacation rental cleaner software tools offer integration with popular property management platforms, streamlining your workflow and ensuring seamless coordination between cleaning tasks and property management.
Will vacation rental cleaner software work for small-scale vacation rental owners?
Absolutely! Vacation rental cleaner software is designed to cater to both small-scale and large-scale operations. Regardless of the size of your vacation rental business, implementing cleaner software can help simplify and optimize your cleaning process.
Is software savviness required to use vacation rental cleaner software?
Most vacation rental cleaner software tools are user-friendly and require little to no technical expertise. They are designed with ease of use in mind, allowing vacation rental owners and managers to quickly adapt and benefit from the software’s features.
Can I try vacation rental cleaner software before purchasing?
Many vacation rental cleaner software tools offer free trials or demos.