Success story
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Vanwaw Corporate Rentals is a luxury corporate rental management company operating in Atlanta and Jacksonville, focused on operational precision and guest experience.
Location: Georgia, US
Number of listings: 25
Using Hostfully since: 2021
Favorite features: Channel manager reliability, automation triggers, integration ecosystem
Hostfully and Breezeway are the only two softwares we don’t mind the cost. What they give us in terms of ease of mind, reliability, and performance is worth every penny.
Vanwaw Corporate Rentals operates luxury corporate stays in Atlanta and recently expanded into Jacksonville, Florida. As the portfolio grew from 10 properties upward, operational cracks began to show.
While Hostfully handled distribution and guest communication, cleaning, quality control, and maintenance coordination were still manual. Scheduling was fragmented. There was no clear structure for assigning tasks or calculating turnover costs. With short booking windows and frequent last-minute reservations, mistakes were inevitable.
“In our market, booking windows are tight,” said Operations Manager Kristi Campbell. “That meant at least one cleaning conflict every month.”
Occasionally, missed cleans forced Vanwaw to relocate guests to hotels. At an average daily rate of $400, plus relocation expenses, even a single error carried significant cost.
Kristi still remembers a turning point.
“After cleaning an eight-bedroom house myself because of a last-minute booking, I promised that would never happen again.”
On top of revenue loss, the team was spending roughly 30 hours per week manually scheduling cleans, coordinating vendors, tracking invoices, and reconciling turnover costs. The workload was unsustainable and limited growth.
Kristi implemented Breezeway and integrated it with Hostfully to standardize cleaning and maintenance workflows.
Reservation data now flows automatically from Hostfully into Breezeway. Cleans are assigned instantly based on pre-set rules. Modifications and cancellations update in real time. Reminders are triggered automatically.
“Syncing was seamless,” Kristi said. “Hostfully updates Breezeway quickly, so we never miss a reservation.”
The operational shift was immediate. The team eliminated last-minute cleaning conflicts entirely. With an average savings of $800 to $1,000 per month from avoided relocation costs and missed cleans, the integration quickly paid for itself.
More importantly, automation reclaimed approximately 30 hours per week previously spent on scheduling and coordination. “We no longer spend hours juggling cleaning calendars,” Kristi said. “Everything is standardized and automated.” Expense tracking also became centralized. Instead of waiting for invoices from individual cleaners, turnover costs are calculated directly inside Breezeway, creating a single source of truth.
As a result, Vanwaw doubled its portfolio from 10 to 25 properties within a year without increasing operational chaos.
Does Kristi’s cleaning management situation sound familiar? Let’s talk.
Guest experience improved alongside operational efficiency. When a property is marked ready in Breezeway, guests receive real-time SMS updates. Seamless check-ins and consistent cleaning quality contributed to a year without negative reviews.
“With our systems in place, we can focus on delivering luxury experiences instead of fixing mistakes,” Kristi said.
With 30 hours per week reclaimed and cleaning fully standardized, Vanwaw now has a repeatable system that supports expansion into new markets without increasing stress.
“Hostfully and Breezeway are the only two softwares we don’t mind paying for,” Kristi said. “The peace of mind and reliability are worth every penny.”