Task Management

Assign jobs so they get done right, and right on schedule

Stay on top of all your service jobs with instant, automated communication and smooth task assignments and updates.

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Oversee service providers

Get a clear view of all pending jobs, assignments, deadlines, job updates, uploaded photos, additional notes, and more with the Service Provider Portal.

Give service providers easy access

With the Hostfully app’s Service Hub, cleaners, maintenance teams, and other service providers can view their tasks by job view or calendar view, and receive push notifications.

Large-scale, non-stop operations

Enable task completion triggers to set next steps in motion and send automatic notifications to relevant team members, ensuring operations stay on track.

Mobile management

The Hostfully app makes on-the-go management easy for you—and easy for your cleaners, maintenance team, and service providers with push notifications.

What people are saying about Hostfully

★ ★ ★ ★ ★

“Hostfully has been a fantastic PMS for my short-term rental business … The platform itself is reliable, intuitive, and built with property managers in mind. I’m genuinely impressed with how well it integrates with my day-to-day tasks. Thanks to the Hostfully team for making my operations smoother and helping me take my business to the next level. Highly recommended!”

Aotearoa Airbnb Management

trustpilot

★ ★ ★ ★ ★

“Made managing Short Term Rentals a breeze!
We were looking for a PMS that would be easy to implement, integrate with all of our booking platforms (AirBnB, VRBO, Booking.com) and be cost-effective. We looked at three different PMS's before choosing Hostfully and we haven't regretted it for a minute!

My wife especially loves how she can automate messages and have them triggered base on settings that she can customize and change whenever she wants. I love the customer support and the response to questions/issues. Most of all, I love the fact that it allows us to manage multiple properties and all of our tasks, integrated with Pricelabs, seemlessly for what amounts to one night's booking per month!

Highly recommend for anyone with one or more properties.”

Michael R.

capterra

★ ★ ★ ★ ★

“Hostfully allows us to manage our bookings in the office, at home or whilst running around the resort. 10/10🎉🙏.

We have been using Hostfully for 5 years now and love how it keeps improving. Their integrations and channel management are excellent and easy to configure. Tech support is fantastic. We have approximately 30 properties and our team all have the mobile app, making responses to guests easy and efficient even when running around on the resort.”

Tony H

capterra

★ ★ ★ ★ ★

“Hostfully is very efficient—it brings together all the tasks and bookings from different platforms into one streamlined system.”

Karina

trustpilot

Frequently asked questions

Hostfully’s Task Management feature keeps every team member and service provider aligned by centralizing all jobs, assignments, and updates in one place. From turnovers to maintenance requests, every task is logged, tracked, and visible in real time. Managers can assign jobs instantly, monitor progress, and ensure nothing slips through the cracks. This helps eliminate miscommunication and reduces the manual effort required to coordinate your operations across multiple properties.

Tasks can be triggered by key reservation or calendar-based events. For example, you can automatically create a cleaning or inspection task whenever a guest checks out, or schedule maintenance ahead of a planned arrival. These smart triggers ensure your workflows run smoothly without constant oversight, keeping every property guest-ready.

Each task card gives you full flexibility to include the information your team needs to complete the job correctly. You can set a title, add a description, specify duration, assign the responsible team member, include a checklist, attach photos for visual reference, and leave additional notes such as priority level or special instructions. This process helps your cleaners, maintenance staff, and other service providers deliver consistent results every time.

The Service Provider Hub in the Hostfully mobile app gives your vendors and staff a clear view of their responsibilities and deadlines. They can switch between calendar and job views, receive real-time push notifications, and confirm when tasks are completed. This makes it easy to manage turnovers, cleanings, and maintenance jobs on the go without delays or confusion.

Of course! We offer personalized demos free of charge. Book yours here: https://www.hostfully.com/request-a-demo/ Alternatively, we also have a pre-recorded demo you can check out here.

Yay! We’re so excited you’re ready to come try us out. Our onboarding team really goes above and beyond to provide you dedicated hands-on expertise to make sure you are set up for success, and because of this, we do not offer any free trials. However, we do offer a free demo so our team can guide you through just how Hostfully’s PMS will solve your business headaches, and to answer any questions you have before choosing to subscribe to our platform. Want to try a demo, then? Click here to get started. Alternatively, you can check our pricing page to subscribe right away.

A complete suite of tools for short-term rental property management.

120+ integrations
with the very best software partners

From cleaning to task management, from payment processing to dynamic pricing, we partner with industry-leading software providers for smooth operations and unlimited possibilities.

Explore our integrations