User Permissions

Empower your team, optimize your oversight

Provide your team with the tools they need to be able to manage effortlessly and independently.

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4 roles, 1 system

Hostfully’s four built-in user roles (Property Manager, Booking Agent, Property Sales Manager, Associate) offer varying permission levels, so you can keep operations secure, organized, and running efficiently, all within one platform.

The right information for the right user

Grant different team members access to various areas of the system, sharing just the information they need, without giving them anything they don’t.

Better coordination, maximum efficiency

With user permissions, team members can see their duties for each booking, coordinate their activities and complete all tasks within a time frame

Easy employee oversight

Protect your company by tracking employee updates to ensure they’re staying on top of their jobs.

What people are saying about Hostfully

“Outstanding Initiative and Support”

CJ Mañacap

trustpilot

“Expansion is very replicable. Once you identify the buildings, everything can be staged and listed in bulk. We’ve built the infrastructure to do that efficiently through Hostfully. It’s what made our growth possible.”

Yossi Schwarz Properties by Preston

“Getting started is easy and the system is fairly customizable.”

Chris

capterra

“The extra effort that Hostfully goes through for their customers is just amazing. Kana always went the extra mile to make sure we were staying organized and getting the essentials ready for a successful launch. We had 4 bookings in our first week of being live!”

Kaitlin Lade

trustpilot

“This is a great platform to centralize the management of all your listings across different channels and increase your revenue.

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Rodrigo O.

capterra

“We started with 2 properties and will soon have over 20. Stability is great, support is great, and there is a large number of integrations to 3rd parties. Additionally, there is a lot of automation that Hostfully enables. The value is tremendous. We did look at a number of other PMS systems and glad we picked hostfully.”

Alex L.

capterra

Frequently asked questions

Hostfully’s User Permissions give you full control over who sees and edits what within your PMS. By assigning specific roles to team members, you can limit access to sensitive data, reduce mistakes, and empower your staff to manage their responsibilities independently. This creates a more secure, efficient, and scalable operation without the need for constant oversight.

Hostfully’s system tracks every change made within the platform, giving you full visibility into who did what and when. This audit trail ensures your team remains accountable, reduces the risk of accidental edits, and provides peace of mind that your data and bookings are secure at all times.

Hostfully includes four pre-defined roles: Property Manager, Booking Agent, Property Sales Manager, and Associate. You can learn all about them here.

Yes. You can easily grant or restrict system access based on each team member’s responsibilities. This means your cleaning crew, co-hosts, or marketing staff will only see the information relevant to their role, keeping sensitive details like guest data or owner financials protected. It’s an effortless way to improve focus and maintain privacy across your business.

Absolutely. The User Permissions feature is designed to scale as your business grows. Whether you’re managing a small group of co-hosts or an enterprise-level operation, you can easily organize multiple users, maintain oversight, and keep your workflows efficient. By defining roles and setting boundaries, large teams can collaborate smoothly without confusion or overlap.

Of course! We offer personalized demos free of charge. Book yours here: https://www.hostfully.com/request-a-demo/ Alternatively, we also have a pre-recorded demo you can check out here.

Yay! We’re so excited you’re ready to come try us out. Our onboarding team really goes above and beyond to provide you dedicated hands-on expertise to make sure you are set up for success, and because of this, we do not offer any free trials. However, we do offer a free demo so our team can guide you through just how Hostfully’s PMS will solve your business headaches, and to answer any questions you have before choosing to subscribe to our platform. Want to try a demo, then? Click here to get started. Alternatively, you can check our pricing page to subscribe right away.

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From cleaning to task management, from payment processing to dynamic pricing, we partner with industry-leading software providers for smooth operations and unlimited possibilities.

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