Pre-Arrival Forms

Ask the right questions, provide the best stay

Collect the necessary information from your guests without annoying or overwhelming them.

By submitting, you agree to be contacted by email, phone, or SMS.

Seamlessly capture guest info

Send a pre-arrival form after a guest's payment is paid in full, or create a custom template and trigger to collect necessary information from guests.

Send reminders

If a guest hasn’t completed a pre-arrival form, send a reminder right through Hostfully.

Email notification

Receive notifications when guests submit their info, ensuring you don’t miss any paperwork.

Color-coded status views

Easily see which guests have submitted their forms and which haven’t with our color-coded indicators.

What people are saying about Hostfully

“Outstanding Initiative and Support”

CJ Mañacap

trustpilot

“We started with 2 properties and will soon have over 20. Stability is great, support is great, and there is a large number of integrations to 3rd parties. Additionally, there is a lot of automation that Hostfully enables. The value is tremendous. We did look at a number of other PMS systems and glad we picked hostfully.”

Alex L.

capterra

“As a host, I give Hostfully a 10/10! It makes property management super easy with tools that streamline bookings, guest communication, and guidebooks. The platform is user-friendly, constantly improving, and has a great support team. Hostfully really helps me provide a better experience for my guests and simplifies my day-to-day.”

Juan Vault

“Hostfully is very efficient—it brings together all the tasks and bookings from different platforms into one streamlined system.”

Karina

trustpilot

“Outstanding Onboarding and Comprehensive Property Management”

Newton P.

“If you have a rental property, you need this service”

Paige B.

capterra

Frequently asked questions

A pre-arrival form lets you collect key guest information automatically before check-in like arrival times, ID verification, signed rental agreements, or special requests). With Hostfully, you can send these forms automatically once payment is complete, saving hours of manual follow-up. This ensures every guest is properly prepared, and you have everything needed to deliver a seamless check-in and an exceptional stay.

Automating pre-arrival forms removes friction from the guest journey. Instead of manually collecting details over email or phone, everything happens automatically: forms are sent, reminders go out, and you’re notified when responses come in. This process makes check-ins faster, reduces confusion, and helps guests feel cared for from the very first interaction.

Of course! We offer personalized demos free of charge. Book yours here: https://www.hostfully.com/request-a-demo/ Alternatively, we also have a pre-recorded demo you can check out here.

Yay! We’re so excited you’re ready to come try us out. Our onboarding team really goes above and beyond to provide you dedicated hands-on expertise to make sure you are set up for success, and because of this, we do not offer any free trials. However, we do offer a free demo so our team can guide you through just how Hostfully’s PMS will solve your business headaches, and to answer any questions you have before choosing to subscribe to our platform. Want to try a demo, then? Click here to get started. Alternatively, you can check our pricing page to subscribe right away.

A complete suite of tools for short-term rental property management.

120+ integrations
with the very best software partners

From cleaning to task management, from payment processing to dynamic pricing, we partner with industry-leading software providers for smooth operations and unlimited possibilities.

Explore our integrations